How Much Time Could You Save with Delivery Tracking Software?

Benjamin Franklin’s words of wisdom to a young tradesman changed the way we think of work forever: “Time is money.” So let me ask you this: How much time are you spending tracking inbound packages in your mail department? How much time are other people wasting calling you to find out where their parcels are? How much time could you save with delivery tracking software?

Every mail department employee is a bit different, so we won’t try to guess how long it takes you to pull out your log book, dig out a pen (one that hasn’t yet run out of ink), and manually enter in the details of each package. But the next time a parcel arrives in your corporate mail department or student housing mail room, try timing each of these tasks:

Package Tracking Time-Sucks

• Entering the recipient’s name and the package tracking number into your current mail logging system.
• Writing a package slip notification and placing it in the recipient’s mail box, so they can come to the desk for pickup; or, hand-delivering the package to the person’s desk or apartment door step.
• Calling the recipient, or answering the recipient’s calls, when the package isn’t picked up.
• Finding the package after days of being buried in your delivery area.
• Flipping through your log book to the original package entry so the recipient can sign for pickup.
• Answering the non-stop calls of “Where’s my package? It was supposed to be here X days ago!”

If you’re fast, we estimate the entire manual process of a single package to be around 10 minutes, on average. And then there are the problem packages – the ones that take up an hour or more of your time because they seem to have disappeared into thin air.

With EZTrackIt’s delivery tracking software, you can bypass all of those time-wasters. Here’s what that list looks like when you have a simple scanner and easy-to-use automated package tracking system.

Package Tracking Time Savers

• Entering the recipient’s name and the package tracking number into EZTrackIt: 10 seconds.
• Writing a package slip notification and placing it in the recipient’s mail box, so they can come to the desk for pickup; or, hand-delivering the package to the person’s desk or apartment door step. Not necessary! As soon as the package is logged into the system, you can press a button and automatically send an email notification to the recipient.
• Calling the recipient, or answering the recipient’s calls, when the package isn’t picked up. Automated reminders are sent to their email addresses, saving you the time and trouble of tracking people as well as packages.
• Finding the package after days of being buried in your delivery area – is no problem. Simply look up the package on your computer by recipient’s name, mailbox number, or department.
• Flipping through your log book to the original package entry so the recipient can sign for pickup. Our package delivery tracking software works whether recipients pick up deliveries at your desk, or you drop off their deliveries at their desks. Either way, it’s a 1-second click of a button to log the date and time of when a package reaches its destination.
• Answering the non-stop calls of “Where’s my package? It was supposed to be here X days ago!” Simply type in the name of the recipient, and you’ll know instantly if their package has arrived, when it arrived, and where it went. Every detail you need for ultimate accountability is in our quick and easy system. You can even print out an optional bar code label to find the package even faster.

Total estimated time: 1-2 minutes – and that’s if you chat about the weather.

How much money could you save if you cut down on package tracking time?