Package_Delivery_Tracking

Time is money,

and if your mail room is like most mail rooms, you can save a lot of time AND money with just a few changes to your package intake procedures and internal tracking. Here are our best 5 Super Simple Tips for Streamlining Your Package Tracking. Guaranteed to speed up intake and delivery.


 

Step 1: ‘Tis a Gift to be Simple

Ok, maybe not so simple as writing down each incoming package by hand into a paper log book, or manually inputting descriptions into an Excel spreadsheet. Those systems may be simple, but they take a very long time. Replace that kind of simple with its faster, easier cousin: An automated package management system that zaps the bar code into an intuitive database, and then sends out auto-alerts to inform recipients that their packages have arrived. Whether you go with EZTrackIt or another similar program, automation is the way to go when you need to streamline your operations.

Step 2: The Simple Truth

You can solve the two most frequent mysteries plaguing mail rooms: “Where’s my package?” and, “What happened to my package?!” The where is easy: Adopt an organizational system for your package storage, or package re-delivery, and use your tracking program to log in its whereabouts at all times until it reaches its final destination. The “What happened to my package?!” is a thornier issue, since what happened is likely damage, and the problem to solve is “Whodunnit?” Take a picture of any damaged item when it arrives so the liability doesn’t fall on you. Answering these two questions can take up a lot of your time, unless you have the truth of the matter on record.

Step 3: Simple Enough for Everyone

Whenever you’re adopting a new way of doing things, even a “simple” one, transitions can be difficult on front desk and mail room staff. Before deciding on package tracking software, ask to try it out (testing for how intuitive it is to use), and ask what training they offer to clients’ employees. Best case: They do offer training, but few people ever use it because it’s SO simple to use!

Step 4: Simplify Your Stuff

A lot of package tracking programs and services require investing in proprietary gear, bulky hand-held devices, or even storage lockers. With just a bar code scanner and a computer, we’ve got you covered.

Step 5: Simply Portable

If you need internal package tracking that can monitor the progress of a box from intake desk to destination desk, then you need a package tracking system that works from the basement to the top floor, and everywhere in between. Wi-Fi is your friend! But, even Wi-Fi doesn’t work all the time, especially in older office buildings. In that case, the ability to record a package delivery offline can save your bacon.

Simplify Your Life

Automation in package tracking is making mail room management easier than ever, which isn’t to say it’s ever going to be easy. Even though your job may be relatively straightforward, it’s still a challenge to track hundreds of incoming and outgoing items, and keep tenants and employees happy. Let EZTrackIt help simplify your life.

Try It Free

We hope we’ve given you good advice here, but if you want really bad advice, check out The Worst Advice We’ve Heard About Package Tracking!


Source: HubSpot

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