If you’re the mail center manager, the state of your mail room is a direct reflection on you – and the quality of your work. How your mail center looks partly determines how people perceive your worth, just like the clothes you wear. And, if your mail center is overflowing with clutter and junk from four years ago, visitors may wonder what’s under the debris – maybe their lost package from last month?
How did your mail room reach this state of disarray? It probably crept up over a few years. After a while, you stopped noticing the piece of duct tape that’s been holding up a sign that was relevant six years ago. You forget about the 2008 Swimsuit calendar that was pinned to the wall by a guy who quit shortly thereafter, and you don’t even think about how inappropriate it is (not to mention how useless, now that it’s 2015!).
When you’re focused on handling the daily flood of incoming packages and redelivering them swiftly and successfully to their recipients, housekeeping can fall through the cracks. Here’s my advice:
Make a note on your calendar that the next time you return from vacation, or even a long weekend, you’ll take a good, hard look at your mail center.
Getting some distance from your place of work gives you a brief window of time during which you can see it with fresh eyes. Ask yourself: “If you were never here before, if this was your first day on the job, what do you need to change?”
Make a Spring Cleaning task list and assign projects out to your employees. A clean office space will help them do their jobs more efficiently, and reflect well on you – the person in charge.
What debris have you been ignoring in your mail center?
For more organization tips, check out:
How to Organize Your Mail Center Package Management for Max Efficiency
To go a step further, you can also download our free guide to optimizing your mailroom. Click below to read the 5 tips we have outlined for you.
Source: HubSpot
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