By now, you have likely experienced a huge amount of packages coming into your mailroom. This time of the year, right before and during the fall move in process, hundreds of student packages arriving daily is the norm. Having the right student package tracking tools in place to ensure your mailroom can handle all of these packages is the key to surviving!
Here are some tips on how you can make the fall move in a success with the least amount of stress possible, and which EZTrackIt features you should be taking advantage of that will help aid this stressful time:
Have everyone that works in your mailroom properly trained on EZTrackIt: EZTrackIt offers free software training that walks your mailroom staff through the entire process of logging in a package, logging it out and everything in between. Take advantage of this! If you have new front desk staff each semester, make time to have them trained to be student package tracking pros by one of the EZTrackIt specialists. It will save you a lot of time and peace of mind knowing that everyone who uses the system knows what they’re doing.
Adequate Storage Space: If you know that you’re going to get anywhere between 50 to 100 packages per day during fall move in, make sure you have the space available for the packages. Tripping over packages is not only a safety hazard, but it’s stressful. Place the packages in a secure location away from where they are logged in.
Notification Set Up: EZTrackIt offers a great tool to let recipients know they have packages waiting to be picked up or that they should anticipate a package delivery. Take advantage of our different notification methods! You can notify someone by a text message, an e-mail or both. Find out which method your recipients prefer and notify them that way. It will save you the time that you would normally take to contact them by having EZTrackIt contact them for you.
Roster Updates: Contact EZTrackIt’s support team about updating your Roster each semester. This clears out anyone who no longer needs to be in the system, and also gets rid of packages that may not have been logged out. This will make your system run faster and more smoothly.
At EZTrackIt, we’re here to help! If you have any other suggestions on how we can help you organize your mass deliveries more effectively, feel free to contact us!
Leave a Reply